Autumn 2025 Strategic Membership Meeting

Nov 25-27, 2025
İzmir, Türkiye

Call for proposals open until 15 Oct 2025

About the event

The Autumn 2025 Strategic Membership Meeting (SMM2025) is organised by euroCRIS in cooperation with the İzmir Institute of Technology (IZTECH).

Following successful euroCRIS meetings in Leuven earlier this year (MM2025) and in Paris in Autumn last year (SMM2024), the series of membership meetings is heading East and to a country – Türkiye – that has hosted no previous euroCRIS event.

The snapshot for the Turkish CRIS landscape provided by the euroCRIS Directory of Research Information Systems (DRIS) shows a widespread research information management infrastructure across the country. Furthermore, a recent update on the relevance of Open Science in the country was provided by Gültekin Gurdal, who will host this forthcoming euroCRIS meeting on behalf of the Izmir Institute of Technology (IZTECH).

Research information management and its application to the implementation of Open Science are areas that will be explored in more detail during this SMM2025 İzmir.

Organised by

Pre-event day: Tue 25 Nov

General schedule (All times EET)

The main venue of the euroCRIS SMM2025 Meeting will be the Integrated Research Centers Conference Hall in IZTECH (see campus map). Additionally, there are further meeting rooms for parallel sessions and workshops.

Address: Integrated Research Centers Conference Hall
Izmir Institute of Technology
Gulbahce Campus, Urla, Izmir
35430 – Türkiye

10:00-15:00

euroCRIS Board meeting (venue TBC)

16:00-17:00

CERIF Tutorial (Integrated Research Centers Conference Hall)

18:00-20:00

Official Reception (venue TBC)

Day I: Wed 26 Nov (Venue: Integrated Research Centers Conference Hall)
09:00-09:30

Official opening

Gültekin GÜRDAL, Library Director, İzmir Institute of Technology 

Jan DVOŘÁK, President, euroCRIS (Czech Republic) 

Prof. Dr. Yusuf BARAN, Rector, İzmir Institute of Technology

09:30-10:00

Opening speech

“TÜBITAK and Open Science”

Mehmet Mirat SATOGLU | Director, National Academic Network and Information Center (ULAKBİM)

10:00-10:30

National session

10:00-10:20 OpenAIRE in Türkiye | Gültekin GÜRDAL, Library Director, İzmir Institute of Technology

10:20-10:50

Coffee break

10:50-11:20

10:50-11:05 “Use of Open Research Europe as a Publishing Venue by Universities in Türkiye” | Prof. Dr. Bahar RUMELILI, Koc University 

(pre-recorded video + Q&A)  

11:05-11:20 ANKOS Transformative Agreements | Üstün Berk SEZGİN, Lecturer, Middle East Technical University

11:20-12:00

National session: case studies

11:20-11:40More Than CRIS: GCRIS” | Prof. Dr. Tugkan TUGLULAR, Academic Member, Izmir Institute of Technology

11:40-12:00 Arşimed | Mehmet Hasan ATASOY, Coordinator responsible for Competition, Yasar University

12:00-13:00

Round Table: Research Information Management in Turkish Universities 

Prof. Dr. Cem CELEBI | Vice Rector, İzmir Institute of Technology 

Prof. Dr. Funda ACAR YAGCI | Vice Rector, Koc University 

Prof. Dr. Serdar ÖZOGUZ | Dean of Research, İstanbul Technical University

13:00-14:00

Lunch

14:00-14:40

Business session

14:40-15:00

Contributions from euroCRIS members

“SICRIS, E-CRIS, Researchers’ Bibliographies and Open Science within the COBISS.net Network”

Davor Bračko, COBISS.net network coordinator, IZUM – Institute of information science, Slovenia

15:00-15:15

Coffee break

15:15-16:15

Contributions from euroCRIS members (cont.)

16:30-18:30

Social Tour

Klazomenai Archaeological Site

Quarantine Island

19:00-22:00

Official dinner

(Venue TBC)

Day II: Thu 27 Nov (Venue: Integrated Research Centers Conference Hall)
09:00-10:30

AI4RIS WG session: AI & CRIS systems

10:30-11:00

Coffee break

11:00-12:00

Contributions from euroCRIS Strategic Partners

12:00-13:30

CRISCROS WG session

13:30-14:30

Lunch

14:30-15:30

Contributions from euroCRIS members (II)

Registration

Registration for the euroCRIS SMM2025 is already open and will remain so until the start of the event.

Registration information

Registration for the SMM2025 İzmir is conducted on an external Eventbrite webpage. Registration for the event is free for euroCRIS members, strategic partners and sponsors, and comes at a small fee for non-members of euroCRIS. Registration for the official dinner involves a mandatory payment except for euroCRIS sponsors. The fees for both the event and the official dinner registration are provided below.

Details will be provided at the start of the meeting on how to register for the (free) social programme activity.

Registration fees SMM2025 İzmir

Full meeting Single-day attendance
Event
registration
euroCRIS members and attendees
based at Turkish institutions
Non-members
euroCRIS members and attendees
based at Turkish institutions
Non-members
Free €60 Free €50
Official dinner
registration
€60 €60 €60 €60

 

Venue

İzmir Institute of Technology

The İzmir Institute of Technology (IZTECH) is a Turkish state university established in 1992 to offer higher education and carry out research in the fields of science and technology. The medium of instruction at the institute is English. IZTECH is currently the only internationally distinguished advanced technical university in Türkiye. It established graduate programs in 1994 in the center of İzmir and began admitting students to undergraduate programs in 1998. The campus relocated from the city center to the seaside town of Urla, İzmir, in 1999. The institute owns approximately 8,600 acres of land, 32 acres of which are currently dedicated to education and research. Within Türkiye, the university is known as “İzmir Yüksek Teknoloji Enstitüsü,” abbreviated as “İYTE.” Its international name is İzmir Institute of Technology, or “IZTECH” for short.

The main venue of the euroCRIS SMM2025 Meeting will be the Integrated Research Centers Conference Hall in IZTECH, additionally, there are further meeting rooms for parallel sessions and workshops.

Address: Integrated Research Centers Conference Hall
Izmir Institute of Technology
Gulbahce Campus, Urla, Izmir
35430 – Türkiye

Getting to Izmir

Arriving via plane

Izmir is Turkiye’s 3rd metropolitan city and has an international airport, Izmir Adnan Menderes, 18 km (11 mi) south of the city center (Izmir). The distance between Izmir airport and Urla is around 45 km.

Check the Adnan Menderes airport passenger guide.

There are three other options to get from Izmir Airport to Urla:

1. Taxi: Passengers can take a taxi at the exit of the domestic/international terminals’ arrivals floor. Nearly 34 min from Izmir Airport (ADB) to Urla. (The easiest but most expensive option for transportation to Urla.)

2. Havaş Shuttles: Passengers can get on a shuttle at the exit of the domestic/international terminal arrivals floor. (It is the most convenient option for transportation to Urla, but it is not available every hour.)
Click here to access the search for the route of Havaş shuttles and the departure/arrival times of the shuttles from/to the airport.

3. Municipal Buses: Passengers can get on a municipal bus at the exit of the domestic/international terminal arrivals floor. Bus services from Izmir Adnan Menderes Airport are provided by the General Directorate of ESHOT of Izmir Metropolitan Municipality. Public transport is available 24/7 in Izmir. Credit cards are accepted on municipal buses. (The cheapest but most complicated way for transportation to Urla.)
• Take bus number 202, Alsancak Cumhuriyet Avenue – Airport
• Get off at the Fahrettin Altay Square stop.
• Take bus number 684 or 984 from the Fahrettin Altay bus stop; Fahrettin Altay – Urla

Alternatively, take Urla minibuses from Fahrettin Altay Square.
Click here to access the route of Municipal Buses and the departure/arrival times from/to the airport.

Visa requirements

 The Electronic Visa (e-Visa) Application System was launched on 17 April 2013 by the Ministry of Foreign Affairs of the Republic of Türkiye. This system allows visitors travelling to Türkiye to easily obtain their e-Visas online (www.evisa.gov.tr), in approximately three minutes.

  • It is possible to obtain e-Visa 7/24 at everywhere with internet connection. The applicants can obtain their visa after they fill in the necessary information concerning their identity, passport and travel dates and pay visa fee online.
  • Please note that e-visa is only valid when the purpose of travel is tourism or commerce. For other purposes, such as work and study, visas are given by Turkish Embassies or Consulates.
  • The term “official passports” covers diplomatic, service, special and official passports.
  • You are kindly advised to have a travel document/passport valid for at least 6 months as from the date of your arrival in Türkiye.
  • The Ministry of Foreign Affairs continues efforts to strengthen the e-Visa system and to better enable foreign nationals to easily obtain their visas.

For more information, visit the website of the Republic of Turkiye Ministry of Foreign Affairs.

Accommodation & Booking

Hotel prices vary, and there are many alternatives in Urla.

Below are several hotel examples with their respective price information: When reserving the room, specify that it is for the meeting at IZTECH (IYTE).

URLA TOWN CENTER HOTELS:

Kugu Urla – https://www.kuguurla.com/
Walking Distance from the Hotel to the transfer center – Tugba Kuruyemis (5 minutes by walk)
E-mail: info@kuguurla.com
Tel: +90 232 754 93 93

Nilus Urla – https://www.nilusurla.com/en-US/
Walking Distance from the Hotel to the transfer center – Tugba Kuruyemis (3 Minutes by walk)
E-mail: nilusurla@gmail.com
Tel – Gsm: +90 554 698 71 70

Otel Fiori – https://www.hotelfiori.com.tr/home/enIndex
Prices vary depending on the room type:
Walking Distance from the Hotel to the transfer center – Tugba Kuruyemis (7 minutes by walk)
E-mail: info@hotelfiori.com.tr
Tel – Gsm: +90 532 281 27 91

Pintura Urla – https://www.pinturaurla.com/
Walking Distance from the Hotel to the transfer center – Tugba Kuruyemis (4 minutes by walk)
E-mail: pinturaurla@gmail.com
Tel: +90 232 754 51 52

Narimor Urla – https://narimorurla.com/
Walking Distance from the Hotel to the transfer center – Tugba Kuruyemis (7 minutes by walk)
E-mail: info@narimorurla.com
GSM: +90 554 190 1202

Dervis Bey Konagi – https://dervisbeykonagi.com/
Walking Distance from the Hotel to the transfer center – Tugba Kuruyemis (4 minutes by walk)
E-mail: info@dervisbeykonagi.com
Phone: +90 232 754 0027

Urla Tas Konak – https://www.urlataskonak.com/
Walking Distance from the Hotel to the transfer center – Tugba Kuruyemis (3 Minutes by walk)
E-mail: info@urlataskonak.com
GSM: +90 532 635 6970

1870’s Tas Konak –Uc Oda – https://ucoda.hotel1870.com/
Walking Distance from the Hotel to the transfer center – Tugba Kuruyemis (4 minutes by walk)
E-mail: ucoda@hotel1870.com
GSM: +90 532 365 3029

1870’s Tas Konak – Sanat Sokagi – https://sanatsokagi.hotel1870.com/
Walking Distance from the Hotel to the transfer center – Tugba Kuruyemis (4 minutes by walk)
E-mail: sanatsokagi@hotel1870.com
GSM: +90 507 829 3102

Karargah Urla – https://karargahurla.com/
Walking Distance from the Hotel to the transfer center – Tugba Kuruyemis (9 minutes by walk)
E-mail: karargahotel@gmail.com
GSM: +90 501 203 5203 


URLA PORT AREA HOTELS:

Gumruk Urla – https://gumrukurla.com/
Walking Distance from the Hotel to the transfer center – Tanju Okan Park (4 minutes by walk)
E-mail: gumrukurlaotel@gmail.com
Tel – Gsm: +90 541 639 14 83

Huzurla Otel – https://huzurlaotel.com/
Walking Distance from the Hotel to the transfer center – Tanju Okan Park (7 minutes by walk)
E-mail: huzurlaotel@gmail.com
Tel – Gsm: +90 543 731 64 65

Maison Vourla Hotel – https://www.maisonvourla.com/en-US/
Walking Distance from the Hotel to the transfer center – Tanju Okan Park (5 minutes by walk)
E-mail: info@maisonvourla.com
Tel: +90 232 752 22 55

Molo Urla Hotel – https://molourla.com/
Walking Distance from the Hotel to the transfer center – Tanju Okan Park (5 minutes by walk)
E-mail: info@molourla.com
Tel: +90 232 326 35 95

Urla Zeytin Hotel – https://urlazeytinotel.com/en/
Walking Distance from the Hotel to the transfer center – Tanju Okan Park (2 minutes by walk)
E-mail: info@urlazeytinotel.com
Tel: +90 232 752 07 07

You can also visit the following websites to explore different hotel options. We recommend checking the distance of the hotels from the transfer points.
https://www.tripadvisor.com/Hotels-g2543601-Urla_Izmir_Province_Turkish_Aegean_Coast-Hotels.html
Odamax.com
Hotels.com
Trivago

Transfers from Urla Town Center and Urla Port to the conference venue – the IZTECH Campus, will be organized

For Urla Town Center: In front of the Tugba Kuruyemis – https://maps.app.goo.gl/g6qXJFNiSzjyv9UK6 

For Urla Port: In front of the Tanju Okan Park – https://maps.app.goo.gl/rBcvDhmBtqELdF9Q9

Pick-up time: 8:00 am from both locations.